Managed Print Service is the latest addition to printing industry
that facilitates businesses with efficient document management. It
allows businesses to outsource the task of printing and thereby, reduce
costs. Many large businesses have opted for MPS, considering its
benefits. However, a business has to consider various other factors
before deciding on outsourcing the task.
Despite its immense benefits, the service isn’t suitable for all
businesses. Make sure you consider the major risk factors before
acquiring Managed Print Services.
Cost Factor:
Acquiring the services of a professional MPS may prove to be highly
expensive. Maintaining printers and managing printing tasks on your own
often helps you save cost. However, when you involve professionals for
printing facility in your office space, make sure your business can
afford paying their expenses.
Not every business needs professional services. The decision is
driven by the size of office and number of employees. It is more
beneficial for businesses that frequently require printing documents.
The more the printing facilities are utilized, the more cost-effective
it is to hire professional services.
Lack of Control:
When you hire a professional Managed Print Service, you delegate the
control of managing printing tasks to professionals. You can’t decide
when you should change or repair equipment. They monitor your activities
to ensure that you handle the hardware as well as printing tasks in an
efficient manner. However, it reduces your control over an important
activity of your business.
It also introduces security risks for your business. The
professionals tend to monitor the use of printing hardware and printing
tasks. It may affect the privacy of your business as they can get their
hands on some sensitive information that can harm your business.
Therefore, unless you can deal with such issues on your own, it is not a
recommended idea to outsource printing.
Unnecessary Delays:
When you acquire Managed Print Services, you lose control over printing
tasks. If any printer stops working, you need to wait for a professional
to repair it. This practice often causes unnecessary delay in carrying
out printing tasks. It negatively affects the performance of your
business.
You can’t repair any printer on your own if you’ve signed a contract
with a professional service. Some of them also prohibit employees from
replacing toner cartridges on their own. This leads to a delay in
printing which is extremely harmful for small businesses.
Agreements:
Acquiring a professional Managed Print Service involves signing of
agreements. This agreement bounds you to avoid replacing any printing
hardware on your own. Moreover, this agreement often states that you
must use equipment from a particular brand. You can’t use hardware of
another brand even if it is of a higher quality. You need to think of
such issues before signing the contract.
Managed Print Services have become quite popular during the past few
years. They ensure your printing hardware stays in optimal condition and
suggest you how to lower energy consumption. However, the benefits vary
from business to business. Therefore, make sure you won’t face any
problems in future before choosing a service provider.
For more information on affordable annual printer service contract plans
or for all your printing needs, call us as (800) 643-2664
and immediately talk to one of our friendly Printer & Barcode Technology Specialists.
